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Exemption contract
Exemption procedures
Release procedures

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Salimata Diarra

Labor code

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When the company sends a purchase order to their supply, this document will have a full description and listing of all goods to be purchased by the supplier and imported in the country. The mining Company must make sure that the goods are part of the “Cahier des Charges” sitting at customs authority and advise the supplier.

If the goods are part of the “Cahier des Charges”, then the procedure is as follow: On shipment date when all goods are purchased, packed into containers and loaded onto vessels, when all commercial invoices and shipping documentation have been issued properly, a copy of those documents: Commercial invoice, copy of the bill of lading, copy of the packing list are to be immediately faxed to Guinea Line, originals are to be sent later through DHL.

Upon reception of the commercial invoice copy and the shipping documentation, Guinea Line & Logistics will perform the following:
* Open a transit File;
* Get in touch with the mining company in the Conakry’s office in order to write, sign the contract and stamp the letter requesting the exemption of the imported good.

Then the first exoneration procedure can start.

* Guinea Line lodge a SGS document called “DDI non Soumise” which is a non submitted DDI. Non Submitted in this case means that SGS agree not to perform a pre or post shipment inspection on the goods as they are part of the “Cahier des charges”, supported by the exemption contract of the mining company;
* Copies of commercial invoice, detail packing list, master bill of lading is attached to the mining company’s letter of request for the exemption and passed on to customs for control.

It takes approximately 10 to 15 days, between the lodging of the exoneration request letter and the obtention of the approved exoneration letter of the imported goods, if all goes right.

The letter is first studied by the customs authority, then upon approval is recorded in their computer system to make sure that the exoneration on the requested goods have not been granted to already shipment. The letter will then be transferred to the ministry of finance for their approval, and will be returned to customs authority for final control and then passed on to Guinea Line Logistics.

During this time, a customs Bill of entry called “Declaration Douaniere” is prepared and wait in customs file the final approval of the letter of request of exoneration.

At time of receival of the letter of request of exoneration, the DHL bag carrying the original documents shall be delivered in Guinea Line office in Conakry. The customs bill of entry "Déclaration en Douane" is then lodge with:
* Approval of the original exemption request letter and original of "non submitted DDI";
* copy of the commercial invoice, detailed packing list, certificate of insurance and the master bill of lading.

We then contact the customs office, to approve the following:
* Customs chief officer, officers and inspector also called "Chef de Visite", "chef de Bureau de la Douane" and "Inspecteur de Douane";
* Computer department called "Salle Informative";
* Other departments such as Manifest, duty payment office if applicable.

The document called "Bon A Enlever" is obtained 1-2 days.
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